How do I use Check-in Tag (NFC) check-in?

Clean Smarts now supports the use of Near Field Communication (NFC) tags, which we call Check-in Tags, for clocking in and out. These tags are more secure than barcodes. Check-in Tags communicate with mobile devices through a short-range, wireless connection. When an NFC-enabled mobile device comes close to the Check-in Tag, typically within a few centimeters it can read data from the tag.

Mounting Check-in Tags

Check-in Tags come with mounting tape applied to the back. Mount the tag in a location where your employees are instructed to clock in, following these steps:

  1. Select a surface that is rigid and untextured forplacement of the tag. Ideal surfaces include glass, ceramic, marble, wood, or plastic.

Do not mount the tag to a metal surface, as it will prevent devices from being able to read the tag.

Do not mount the tag to painted surfaces; it will cause paint to peel when you remove the tag. Also, the tag may not adhere properly when applied to a textured surface such as brick.

  1. Make sure the surface is clean and dry.
  2. Remove the film from tape on the back of the tag.
  3. Press the tag against the surface for 20 seconds.

Registering Check-in Tags

Once you have mounted your tag, you can register it in the Clean Smarts mobile app:

  1. Ensure that you have the Location (Edit) module, and that your company has subscribed to the Expert tier.
  2. Go to My Jobs > List.
  3. Find the desired location in the list, and tap on the three dots next to the location name.
  4. Tap “Assign NFC to location”.
  5. A pop-up will appear. Move your device near the tag and hold it near the device for 3 seconds to register the tag. The NFC sensor location is different depending on your phone (see image below).
Tap the "..." button next to the Location under the List tab.
Hold the device next to the card for three seconds.
The NFC sensor area is varies by phone.

How Cleaners Check in Using Tags

Cleaners check in with Check-in Tags similarly to barcodes:

  1. The cleaner goes to My Jobs and taps on his or her shift.
  2. The cleaner slides the green check-in slider button labeled “Check in with NFC”. If the button simply says “Slide to check in”, then the location may not have been registered for use with Check-in Tags. Please follow the steps above to register the location for Check-in Tag use.
  3. A pop-up appears. The cleaner moves the device near the tag to clock in.

Cleaners swipe the green Check-in button before tapping the Tag.
Cleaners tap the Tag to clock in.
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